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Current Environment
Arp ISD previously chose
to develop the district-wide VoIP architecture around Nortel Networks.
Currently Arp ISD has an end-of-life GE Capital server and BCM 3.5 Base
System with 47 CallPilot Voice Messaging Licenses through Embarq.
The solution included BCM 8 Analog Station Module, BCM 8 Global Analog Trunk Carriage,
47 i2002 IP telephones and 7 i24004 IP Sets, all without power supplies
connected to PoE provided by Cisco switches (Catalyst 3560 Series PoE-24).
Embarq laid 1000 ft 100 Pair Shielded 24 gauged copper cable to local
service. Capacity: 8 lines with 47 stations, 8 analog ports and 47
mailboxes with maximum capacity of 90 ports. The GE Capital Leasing solution
(BCM) was not eligible for E-Rate. We are therefore
looking for a hosted solution to comply with E-Rate.
This will be a key component for evaluation and selection.
Scope of work:
·
Provide new solution for Business Communication Manager System
(BCM400) with minimum of (8) Analog Trunks.
·
Provide server specs to IT Department to purchase server
unit with appropriate OS
·
Provide replacement software for 50-60 seats of voice
messaging and VoIP client access licenses
·
Provide replacement IP Nortel Networks phones,
minimum of 50
·
Provide management software and training for Arp ISD IT Dept
·
Place, test, and label all new or additional equipment and
phones
·
Phones should
be compatible with
existing Cisco PoE switches
·
Provide terms and conditions of software licensing and
any limitations on the use of software, updates, and/or additional license
purchases Desired System
The desired solution defined in this document is for
the LAN infrastructure hardware and service for Arp ISD. Bidders must
include any and all changes necessary at the technology center to
successfully meet the requirements for the district.
Physical Environment
The proposed system will be installed in the Main
Distribution Facility located in the IT Department at the Arp High School.
It is desirable that all system equipment be rack mounted in standard 19”
equipment racks. The UPS will be provided by the bidder.
All wiring will be installed by a contractor selected
by Arp ISD.
Projected Installation Date
It is anticipated that this project will start in July
of 2010. All installation , including configuration and testing must be
completed by August 2010. The project is being directed by Dr Joy Rousseau,
and all correspondence or questions regarding this RFP should be directed to
her attention at:
joy@arpisd.org
Vendors are encouraged to ask questions and to make
suggestion for revisions to this RFP that may benefit Arp ISD in procuring
or operating the system.
Calendar of Events:
·
RFP released to bidders: November 16, 2009
·
Bids collected through: January 5, 2010
·
Proposals Submitted to Board of Trustees: January 11, 2010
·
Notification of Selection: January 12, 2010
·
School & Libraries Division Filing 471: January 25, 2010
·
System Installation and Testing: July 2010
·
System Training and Completion: August 2010 Weighted Evaluation Criteria:
·
Price – 20%
·
Geographic Presence – 15%
·
Quality/References/Responsiveness – 15%
·
Resources – 10%
·
Company Financials/Stability – 15%
·
K-12 Experience – 10%
·
E-Rate Experience -15%
·
Total – 100%
Mail Proposals to:
Att: Dr Joy Rousseau
Arp ISD
101 Toney Drive, PO 70
Arp, TX 75750
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